Working at any company means you’re going to be sharing sensitive files and documents, both with people you work with and people outside of your organization. Just sending a PDF via email isn’t enough to ensure your document is secure (to learn how to secure a PDF go here). One of the things you can do to protect the information you’re sending is with a watermarked PDF. If you have multiple PDF files or pages, you can use our PDF Dynamic Watermarking feature to automatically protect them all with custom settings.
What is a watermark?
A watermark is a semi-transparent mark on a document or photo. There are several types of watermarks. You can add one that’s an actual copyright watermark, like something you’d see on a professional photograph. You can also create a watermark that’s unique to the individual who’s receiving the document. These watermarks can include anything from a company name, a unique ID number, or even the recipient’s name and email address.
These types of watermarks are used on everything from passports to movie scripts to help deter people from sharing or copying the document or photo.
Why you need a watermark
Watermarks can be a great way to prevent counterfeiting, and they can easily deter viewers from sharing your sensitive documents—especially if you use one that includes some identifying information about the receiver. That way, if your documents end up in the wrong hands, you can always trace them back to where they came from.
You can use a watermark on anything from legal documents to contracts to Word to Excel documents containing important intellectual property. Adding one is fast and easy, so if you’re concerned about your documents leaking, a watermark can easily add a layer of security.
How to create a watermarked PDF?
If you’re using a program like Adobe Acrobat, you can use their built-in watermarking feature. For most PDF documents, you’re going to want to choose a text watermark. Once you’ve selected a font, you can create the watermark for that PDF file.
Position, size, and transparency of your PDF watermark
If you don’t have Adobe to, there are several third-party tools that allow you to add a watermark to a PDF after you’ve created it. Be sure to pay attention to the position, size, and transparency of your watermark. Many of these tools are free or cost just a few dollars. Processing a PDF watermark is easy. If you just need to add a watermark to a single PDF document, a free tool may be your best option.
Adding more security to your PDF document
If potential document leaks and security are a primary concern, you may want to take things a step further than just a watermark. While watermarking can help you trace the source of a leak, there are things you can do to help prevent that leak all together.
With DocSend’s link-based sharing, everyone you share a document or PDF file with gets a unique link. This lets you see exactly who’s looking at your documents, when, and what they’re doing with them. You can allow users to download your content, or you can disable downloading so they can only view on the DocSend platform (viewers don’t need an account, so don’t worry about forcing people to sign up for another piece of computer software).
We will also notify you if anyone has forwarded your PDF forms, files, and documents, and you’ll get an alert if someone is trying to access your file without permission. DocSend can also help you lock down your document even more by requiring email verification and/or a passcode to your document, and of course, you can add a watermark.
We have security settings for everything— you can allow a whole company to have access to a document (whitelisting), or you can restrict access to just a few people. If you have sensitive information you don’t want to get out, you’ll want to take all the steps you can to keep it secure.
You can sign up for a free trial of DocSend now to test our security features. Don’t send another sensitive PDF without knowing who’s opening it and what they’re doing with it.